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Professional Administrative Assistant - 1CT1
Mishawaka, IN
Williamson Employment Services, Inc. 2019-09-20
Williamson Employment Services is looking for Administrative Assistant in the Mishawaka, IN area.

Full-Time, 1st Shift, Monday - Friday 8 AM - 5 PM

Primary Responsibilities
-Provide a professional and courteous first impression to all visitors and callers.  Answer all phone calls and check for general office voice mail.
-Create Word and Excel drafts/ final documents and document refinements based on information provided by professional staff.
-Prepare and edit MasterSpec project specifications and coordinate their compilation and printing.
-Log in/out project constructions submittals and shop drawings and send out completed submittals.
-Maintain office supplies, including paper, writing, printing, shipping, kitchen, restroom, and cleaning supplies.
-File project and general office documents.
-Handle/ distribute incoming and outgoing mail and arrange for occasional outgoing FedEx Shipments.

Secondary Responsibilities
-Assist in preparation of marketing and proposal compilations and mailings.
-Prepare staff meeting agendas.
-Keep inter-office documents and templates up-to-date.
-Assist Business Development person in keeping track of upcoming conferences, deadlines, and events.
-Assist in travel arrangements for company holiday events.
-Compile monthly office expense reports for accounting Managers.
-Transcribe dictation from recorder (i.e. meeting minutes, letters, field reports, punch list, proposals).

Minimum Qualifications

   Skilled in proofreading, grammar and professional writing
   Ability to transcribe verbal dictation for meetings, notes and communications.
   Knowledge of Microsoft software
   Ability to learn quickly
   Great attitude and professionalism
   Willingness to adhere to company dress code policy
   Associates Degree or above preferred.
   No less than 2 years experience in similar positions.

Williamson Employment Services is a local family-owned staffing company. We offer competitive pay, health insurance, paid vacations, referral bonus programs, options of direct deposit or a payroll debit card, and a weekly pay schedule.


$15.00 - $17.00

South Bend walk-in application hours: 8:00am to 3:00pm, or call for an appointment.

What to bring when you apply.

Fill out an online application.

2410 Grape Rd, Suite 4
Mishawaka, IN 46545
Phone: 574-289-1454
Fax: 574-243-1337
Williamson Employment Services, Inc. is an Equal Opportunity Employer. Employees and applicants for employment are protected by federal, state, and local laws designed to protect them from discrimination on the basis of age, race, religion, creed, color, sex (including pregnancy, gender identity, and sexual orientation), marital status, parental status, national origin, disability, family medical history or genetic information, political affiliation, military service, or any other factor unrelated to the requirements of a job. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.