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Administrative Assistant - AXNR1
Grand Rapids, MI
Williamson Employment Services, Inc. 2021-01-17
Seeking Administrative Assistant for a non-profit ministry in downtown Grand rapids. This position provides information, technology and administrative support for the pastoral and program staff. Ideal applicant must have competency with various computer systems (Mac OS & Windows) with proficiency in Adobe Creative Suite (inDesign), database software, Google WorkspaceApps; calendar management, and email & Google Drive; along with Facebook, YouTube, Instagram platform experience. Looking for applicant able to respect the vision and values of ministry while handling confidential and sensitive information in an appropriate manner to retain confidentiality.  (Candidates do not have to become members). Hours: 9:00am to 4:00pm Monday-Friday *hours may vary*. Pay negotiable based on experience.


Required Skills/Qualifications:
*Ability to work collaboratively in a team-oriented environment.
*Self-starter with the ability to take initiative, learn new concepts/processes
*Process-oriented: Pro-actively engages the organization to use the appropriate technology tools to improve organizational processes
*Learner/student of technology
*Must have an inclusive attitude due to various ministries involving all types of communities.


Responsibilities:
Under the direction of Communications Director:
*Interact with Communications Team as a resource for getting and giving information
*Updating the website keeping information current and up to date
*Organize Youtube library on website
*Ensure content and links are current and accurate on website
*Post updates and information on social media accounts
*Send out weekly email communications
*Send out Westminster Weekly - e-newsletter
*Assist in the preparation and compilation of the Annual Report to the Congregation
*Assist in publication of brochures, communications for various programs to be sent electronically and USPS.

Under the direction of Director of Church Operations
*Maintain membership information in CDM+ database
*Address, phone numbers, email address
*Leadership roles
*Committees & Groups
*Input worship attendance in CDM+ database & update visitor information
*Maintain CDM+ calendar
*Assign rooms for group meetings
*Communicate with staff and members with any calendar updates
*Maintain mailing list in Mail Chimp
*Greet and assist visitors in the office

Under the Direction of Pastoral & Program Staff
*Prepare weekly bulletins for Sunday Worship, funerals or special services
*Prepare bi-monthly News & Notes printed newsletter
*Communicate and manage deadlines
*Collect information, prepare layout, follow up with edits, corrections & additions
*Design graphics, copywriting, etc.
*Prepare requested reports out of CDM+
*Membership attendance
*Visitors Lists
*Mailing lists for email & USPS
*Group & committee membership


Job Requirements:
*Associates Degree and/or 3 to 5 years equivalent experience
*Excellent verbal, written, and interpersonal communication skills with the ability to comfortably interact with diverse populations.
*Experience in non-profit preferred
*Experience operating office machines and equipment

$17.00 - $18.00

Walk-in application hours: Please call to make an appointment.

What to bring when you apply.



3940 Broadmoor Ave, SE.
Kentwood, MI 49512
Phone: 616-575-5627
Fax: 616-575-5628
Williamson Employment Services, Inc. is an Equal Opportunity Employer. Employees and applicants for employment are protected by federal, state, and local laws designed to protect them from discrimination on the basis of age, race, religion, creed, color, sex (including pregnancy, gender identity, and sexual orientation), marital status, parental status, national origin, disability, family medical history or genetic information, political affiliation, military service, or any other factor unrelated to the requirements of a job. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.